Are you currently managing a project? This can be stressful at the best of times, so it’s important to try and maximise the productivity within your team to ensure the success of the project. Teamwork is essential, so it’s best to hold a meeting to ensure everyone is on the same page. Read on to find out how to begin leading effective meetings for your project.
The importance of running a meeting.
Team meetings can help bring everyone together to get an idea on how the project is going. When it comes to project management, you want to ensure that everyone is on the same page and heading in the right direction to maximise the success of the project.
If any of the meeting attendees are struggling with tasks, then it also gives an opportunity to put heads together and begin problem solving. If everyone is working remotely, it also gives a chance to regroup and connect once more, helping anyone feeling lost or isolated. Running a meeting with all team members enables you to save time discussing the same news or issues over and over.
You can go through everything in detail, and make sure everyone gets a chance to voice any of their queries too. Leading effective meetings keeps your project running smoothly. When you have all of your team on the same page and checking in with each other, you are making sure that all tasks are on track.
What are the agenda items?
When it comes to leading effective meetings, you need to ensure that you are hosting the meeting to discuss relevant points, and not just without purpose. A bad meeting will have no direction, and no pointers in place. You should also make sure that your meeting ends with action items so that everyone knows the next steps to take in order to reach the next goals in your project.
Make sure that you have discussed status updates on the vital parts of the project within the meeting, as well as giving team members the chance to voice their concerns or hurdles. As mentioned above, this then gives an opportunity for everyone to help problem-solve together.
You can give the agenda in advance to those in attendance, so they know what to expect and what needs to be covered beforehand. This gives your team a chance to think of anything relevant before the meeting, so they don’t miss an opportunity for support.
Who should dominate the conversation?
Team meetings should be a chance for everyone to discuss issues and not just the decision-makers. If you want to begin leading effective meetings, ensure that you structure them in the right way so that everyone gets a chance to speak out.
This way you won’t have anyone who dominates the conversation, but productive meetings where everyone can unite to discuss hurdles, progress and discuss the next steps to take within your project.
Effective meetings will keep everyone engaged, leaving your team feeling valued, respected and included in the decision making. This will help to boost and motivate your team, with management leading effective and successful projects. I hope that this article has given you guidance into how to ensure you are hosting effective meetings.
When you arrange your team meetings, make sure that you choose a meeting time which suit everyone. You don’t want to be arranging one for a Friday afternoon when everyone is eager to get home for the weekend. Think about your team members, and the value they should be getting out of a meeting, such as a chance to group together to problem solve.
Give everyone a chance to speak, as well as action items to take away with them. This way you will be leading effective meetings and boosting the productivity and success of your project. If you would like to know more on how Execview can help boost the productivity of your project management, please do get in touch today.