A project manager’s responsibilities are extensive and, at times, relentless. You have a lot on your plate, from project planning to execution to monitoring and closing. These responsibilities can be daunting for a new project manager, but it’s achievable when you have the proper project management framework in place.
You need a framework that helps you deliver your project efficiently and effectively. A framework gives your project structure and many of the processes it needs to run smoothly, but it still leaves room for other practises and tools. It will also make it easier for you to adopt relevant methodologies to guide your processes toward your objectives.
This blog will cover what a project management framework is, the benefits of using one, and how you can find the proper framework for your business and team members.
What is a Project Management Framework?
A project management framework is a collection of standard project management processes, templates, and tools for initiating, planning, executing, controlling, and closing projects. Such a framework makes it easier to make decisions, communicate, and coordinate all projects in a portfolio, improving governance and management discipline. This allows for more efficient use of company resources in the long run.
There are three parts to the project management framework:
1. Project life cycle
From start to finish, a project goes through this cycle. It is divided into five stages:
• Initiation: Here is where you define the scope of the project. A project charter can help you define your goals and spot potential risks.
• Planning: In this step, you create a detailed roadmap that lists all the project’s tasks. Calculate how long each one will take, set deadlines, and assign responsibility.
• Implementation: Put the strategy into action. Teams start working on project tasks and coordinate their schedules to meet key deadlines.
• Monitoring and reviewing: Project managers keep track of team performance, create reports, and, if necessary, reorganise priorities.
• Closure: When all project tasks are completed, the final phase combines the results obtained. A project manager will analyse these findings and plan the next steps.
2. Project control cycle
The control cycle is a process of project monitoring and control.
3. Tools and templates
Project management tools and templates include project plans, project management reports, and risk logs.
Benefits of using a Project Management Framework
A Project Management Framework can provide five significant advantages, ultimately transforming how projects are managed, executed, and delivered:
- Consistency – One of the most important advantages of the project management framework is that it ensures that project planning and execution are consistent. The approach is consistent and well-defined because a Project Management Framework emphasises detailed project planning. Consistency also contributes to the project’s precision and clarity.
- Clarity – A project management framework defines and explains the project scope to all involved from the beginning. As a result, there is no room for misunderstanding or ambiguity, and the project continues to move forward as planned. Outcomes are much more coherent and improved because the team members know what they need to do at each stage.
- Collaboration – A project management framework easily involves all stakeholders from the beginning of a project to its completion. It, of course, encourages collaboration between project team members and stakeholders. As a result, everyone working on the project chooses a unified and collaborative approach. This speeds up the completion of the project and improves the quality of the final product.
- Continuity – A Project Management Framework is all about consistency and efficiency because everything is well-defined and planned ahead of time. Projects can smoothly transition from start to finish due to the planning integration. Furthermore, the framework aids both new and experienced participants to make a smooth transition. It improves the learning curve of new project team members while also strengthening the knowledge of more experienced members. As a result, when one project is completed, and another is about to begin, team members can seamlessly transition to the new project because the core framework remains the same.
- Communication – In a project, the Project Manager, the project team, and the stakeholders are all closely involved, and the lines of communication between them are always open. Each stage of the framework requires them to collaborate closely to determine the project’s scope and purpose and all of the processes involved. The smoother the project workflow, the higher the quality of communication among all stakeholders.
How To Choose A Project Management Framework
1. Consider the scope and size of the project.
Projects come in a variety of sizes and shapes. You could be working on a massive project that involves teams from multiple organisations, spans geographies, spans years, and costs millions of dollars. Or you could be a small team working on a client’s website for two weeks. These are extreme examples, but they demonstrate the broad range of projects that can fall into, which significantly impacts a methodology’s applicability.
2. Outline possible methodologies.
Keep track of methodologies that might be suitable in a spreadsheet or other tool as you find them. You want to be able to quickly compare their distinguishing characteristics and weigh their advantages and disadvantages with your requirements.
3. Get team buy-in.
While you may find a framework appropriate, this does not mean that everyone will agree with you. Even as a leader, you need buy-in from team members if you expect them to embrace your choice, whether the reasons are differences in point of view or simply due to culture.
4. Validate the fit.
Choosing a methodology is only the first step. You’ll need to assess its fit within your organisation to make sure you’ve made the right choice. This can be accomplished in several ways:
- Compare past project success rates to project success rates after implementing the new methodology. KPIs on time, under budget, and within scope may be included in the success rate. You may need to cycle through several projects to make a sound decision.
- Seek feedback from your team. Is the methodology helpful to them? Is it causing them to be more productive? Is their work being completed more quickly or to a higher standard? Is it possible for them to collaborate more effectively? Do they believe it provides them with more opportunities for personal success?
- Self-evaluate. Are you able to complete your projects more quickly or with fewer errors? Do you better understand how to manage your team and other stakeholders? Do you have to rely on contingencies less?
You’ll get to the finish line regardless of which framework you use as long as you have a good team and know how to manage them. The only option is to follow a methodology that supports your team’s working style and ensures your projects run as smoothly as possible.
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