How to Effectively Boost Your Team Workflow Management
When it comes to project management, you want to ensure that all of your team are on the same page and reaching for the same goals. Sometimes, it can be hard to get motivated and keep momentum going. Read on for some tips on how to effectively boost your team workflow management.
- Encouragement for your employees
Whether you are managing small teams or larger ones, find ways to encourage and empower your teams. This could mean giving them more authority with tasks as you delegate, and this also takes the strain off your own workload. Team members will feel boosted with this new responsibility and trust and will strive to do well for the project.
- Get organised with your processes
By cleaning up your clutter, you can organise your workflow processes, which will help in turn to boost your team workflow management. Find ways in which you can be organised going forward throughout the project management. Don’t allow tasks to build up without assigning them to the right team member or giving a deadline. Use color coding to help label the priority of tasks, or to assign to team members. For example, for something that is needing to be done as a priority, you could give it a red label, whereas something that is less important could be orange. If you’re currently on top of a task, you could use a green label and so on.
- Plan your basic workflow
When you are involved in project management and directing teams, both remote and in house, you need to make sure you manage workflows. Ensure that planning has taken place to make sure you have the right processes in place. What do you need for the project and tasks involved? Who needs to be assigned what? Really think about the workflow and the team which will be involved. Use team member’s strengths to speed up processes. Try not to multitask too much, as you can end up getting overwhelmed. Encourage your team to work on the difficult tasks first, as workers become less motivated towards the end of the day. Communicate well with the team involved, think about software which can help with collaboration and don’t forget to encourage breaks during the day to refuel.
- Think about your business process.
To help boost your team workflow management, think about your business process. Is there a way that you can automate the processes? Are there manual elements of your project that you repetitively do which are taking up valuable time? Can these be switched to an automated process? You can save time chasing team members or checking manually on tasks by using certain workflow management systems. Then when tasks are done, you will be notified. Likewise, those assigned tasks will get reminders before the deadline is due, so it saves chasing and checking in to see if the work is being done. You can also automatically assign work, without needing to send an email each time. Look for the manual processes each day, and question yourself- how can you automatic this business process?
- Use a workflow management system.
As mentioned briefly above, using a workflow management system really will be a game-changer when it comes to effectively boosting your team workflow management. Here at Execview, our workflow management software allows you to plan and prepare your project and programme management. Manage all of your operations in one place, from IT to finance and HR. You can drag and drop the tasks to the right section, ensuring that the right team member is assigned the right task. Free trials are available, so please do get in touch if you would like to Trial this to help boost your team workflow management. The Execview workflow management tool is integrated with MS Project and Jira, so you have a seamless robust workflow across your teams. When it comes to management tools, Execview is a project manager with a difference as it is a live tool which will notify you if a millstone or deliverable is missed. This will help to keep your project on time, on budget and ensuring excellent customer service from your business. I hope that this article has helped you to reflect on your current project management workflow. By engaging with your team, assigning them more authority when delegating and getting organised with your processes, you are reducing your workload. You can then plan your basic workflow, as well as look for automating processes to really streamline your team workflow management. Then to make your project management even easier, try out a free trial of a workflow management system to see how processes can become even more automated and easier. If you would like to find out more about workflow management software, then please get in touch with us at Execview today.